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Answers to some general FAQs are detailed below. But every set of circumstances is different.
So if
you want a response to a
particular question, simply
drop RIS an email.
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When’s
the best time to look at our move? |
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What makes moves work? |
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What makes moves fail? |
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What are the typical problems on a move? |
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We’re
only moving locally – doesn’t that make things easier? |
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We’re
not moving any furniture – doesn’t that make things easier? |
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What
do we do about IT planning? |
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What
should we do about space planning? |
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What
should we do about packing? |
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When should we talk to removers? |
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How do we choose a good removals contractor? |
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Does
RIS offer FM services? |
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How will RIS work with you? |
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How soon should RIS be involved? |
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Can RIS help with just part of a move project? |
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Can RIS help with ongoing move requirements? |
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When’s
the best time to look at our move?
As
soon as you know it might happen, because that normally saves money and
provides a foundation for success. Don't wait until everything has
been signed for the new premises. We
shouldn’t get too much into detail that is likely to change (because
that just wastes time and money), but we should think the process through to identify the likely issues and tasks.
This will get the move on an efficient footing from the outset. Major moves benefit from a strategic review at
least 12 months' from target move date; if you have the opportunity,
don't waste it - use
it to your advantage.
More about this. |
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What makes moves work?
How long have
you got? Determine that nothing will be left to chance and that everyone is
committed. Teamwork is essential. Make sure the real requirements are clear, the tasks
necessary to achieve them are listed, responsibilities are assigned and
the plan is achievable. Flush out the issues early so that the
budget is controlled. |
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What makes moves fail?
The biggest causes of move failure are inefficient project
organisation, a lack of thorough project definition and planning and
poor communications. |
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What are the typical
problems on a move?
Problems arise in the run up to a move if the project has not
been properly defined and planned, and if unmanaged changes occur.
During a move, problems arise if the plan is unworkable, activities are
uncoordinated, participants not fully briefed, preparation is
inadequate, people 'do their own thing' and contractors fail to perform. |
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We’re
only moving locally – doesn’t that make things easier?
A bit - but most moves are local. And we
need to go through the same steps whether you’re moving next door,
across town or to a different county.
Obviously, the further you go the greater the HR issues you will
face if you're moving people – and it might need a bigger implementation team. |
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We’re
not moving any furniture – doesn’t that make things easier?
It
should make things easier for the space planner and the remover.
But ‘new’ often means ‘change’ – so we need to map out
any differences in working arrangements before
getting too carried away. And then we need to decide what you’re going to do with your
redundant furniture. |
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What
do we do about IT planning?
Obviously, no move
involving technology will be successful without the close
coordination of the IT design (including infrastructure and fit-out) and
data transfer with the physical relocation of equipment.
Early discussions in this regard are critical to avoid expensive
mistakes. IT consultancy can be procured separately if there is
insufficient in-house expertise.
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What
should we do about space planning?
The space planning brief for a move needs to be determined very
precisely. If
the service is not being
provided as part of a designer's or architect's brief, or you don't have
an in-house capability, it can be procured separately. |
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What
should we do about packing?
As
a general principle, get it done by the remover. Provided we’ve worked out what you’re doing and provided we get the right remover, this is
usually far more efficient and cost-effective overall than asking your
staff to do it. And it’s
usually safer too. |
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When
should we talk to removers?
Not usually before we've worked out what you want -
there's no need. Some people have all the time in the world to
interview contractors, and even walk them round sites, before the
requirement has been specified. Time is money. We will plan
a sensible programme, working back from the time a contractor needs to
be appointed. |
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How do we choose
a good removals contractor?
Like everything else about your move, buying must be supremely
efficient. The process should reflect the scope of the
requirement, so the first thing is to define and specify that. If
this isn't done properly, prices will be all over the place and you
won't get what you need. Quotations, or tenders, should usually be
obtained from 2-6 reputable companies, all of which are deemed capable
of doing the work. Too few quotes is high risk - too many wastes
time and money, particularly yours. Analysis of proposals should
be appropriately thorough and it is good practice to be able to
demonstrate how a decision has been reached.
More about this. |
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Does
RIS offer FM services?
No,
facilities managers are often clients and experts in their own right.
Having said that, the experience of so many other projects can be invaluable
because most moves throw up facilities tasks that need to be
planned and implemented before Day One in your new premises.. And a move
provides a unique opportunity to review everything. So
there is often added value in this regard. |
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How will RIS work with you?
One of the prerequisites for success is good teamwork. You expect
a move expert to know more about moving than you, but this needs to be
combined with knowledge of your organisation - its imperatives, culture,
people and the specifics of a project. Take a museum, for example: your curators and conservators know
far more about the specifics of the collection than any outsider ever will;
the experience RIS provides will take their requirements on board and add
in all the other necessary ingredients to make the move work. |
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How soon should RIS be
involved?
As soon as you are ready to look at the move. Expert input at an
early stage can be tremendously beneficial in determining an efficient
approach. Generally speaking, the earlier the involvement, the
greater the benefits - though that rarely means fulltime input is
necessary.
Consider this. |
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Can RIS help
with just part of a move project?
Of course. Managing move projects is the core service, but
help is tailored to what is needed, when it is needed. Check out
the
services section of the website for some examples, or just ask. |
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Can RIS help
with ongoing move requirements?
Yes. Many organisations 're-stack' premises or undertake churn
moves as needs change. In those circumstances it is essential to
have efficient protocols in place, and often framework agreements too -
all of which RIS can help you with.
Click here. |
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